13 Easy to Implement Tips For Small Business Productivity

Productivity Tips

Running a small business can often feel like you are running one hundred small enterprises at the same time. Without a more massive corporate structure to supplement and support, some of the day-to-day activities that freelancer writers, real estate agents from companies like Pezzini, small business owners, have to deal with dozens of these daily tasks.

With these 13 productivity tips, however, you can start checking off everything you need done with ease.

1. Get A Great Planner

What type of planner should you get?

Your planner doesn’t have to be a physical planner – using a real journal, an online calendar, or another method of planning can work. You want to use something that works for you and the way you like to work.

Why it works?
Taking time to record, arrange, and block out the tasks and appointments that you need to put time into will ensure that you are mentally prepared to take on the work. By scheduling and acknowledging what it is that you need to do, you are more likely to succeed in those tasks.

2. Avoid Multitasking

What you need to do:

Stop multitasking! Many people harbor the false belief that doing multiple things at one time is the most effective way to stay on top of your tasks. In reality, you need to stop trying to do everything at once and focus on fully completing each job that you begin.

Why it works?

Moving away from a multitasking mentality and into a completionist one instead ensures that rather than starting many projects and never finishing them, you are completing what you start. Limit yourself to focusing on one task at a time.

3. Hiring Help For Non-Specialized Tasks

What should you do?

Hire help to complete activities that you don’t need to spend your time on. or hire an accountant to handle payroll, moving the non-specialized tasks out of your hands and into third-parties is essential.

Why it works?

Your business is focused on a specialized task, and that is the task that your personal time should be devoted to since you do it best. Your business will benefit from your focused attention when you outsource the non-specialized task to experts in those particular fields.

4. Stick To Your Appointments

What should you do?

If you schedule appointments to meet with potential clients, new hires, or local business leaders, do not cancel or reschedule them.

Why it works?

Making an appointment is making a promise to yourself and also to others who may want to work with your business. Following your appointments will keep you less stressed, more productive, and encourage the growth of your business.

5. Turn Off Notifications

What needs to be done?

Turn off your notifications for emails, apps, etc. Rather than being bombarded with notifications, set-up specific times to check each channel.

Why it works?

Every time you move away from your task at hand to check a notification, you are wasting time. By delegating a certain time of day to check specific notifications, you are saving yourself time.

6. Use a Pomodoro Timer

What is it?

The Pomodoro interval work schedule looks something like this:

  • Set a timer for 25 minutes
  • Work for that period
  • Take a 5-minute break at the end of the period
  • Repeat

Why it works?

The goal of this technique is to avoid external interruptions. During each cycle, you should focus on your task at hand. Flowing between tasks in different intervals is a great alternative to multitasking.

7. Be The Boss

What is it?

Set your own business times. This doesn’t mean that you aren’t flexible and offer flexible options for your clients or customers, but be sure you are only offering times that work best for your schedule. Some business owners find it helpful to have “meeting days” where they set aside one entire day to meet with clients and customers and use their other 4 to 5 working days as times to build their business and streamline their processes.

Why it works?

The person who knows how you work best is you! By staying in control of your own appointment times, you’re more likely to keep those appointments and more likely to schedule them effectively.

8. Focus On The “Now” Work

What is it?

When you are working on one task, do not allow yourself to be pulled away from it. If another non-emergency issue comes up, put it on the task list for later. Work through each task in a focused manner.

Why it works?

If you keep losing your place in a task, you will waste time getting started again. Focusing on the “now” work improves productivity.

9. Have A Productive Office Space

What is it?

Keep things organized in your office. Put things back directly after using them; set up a system for how to organize things.

Why it works?

Time can easily be wasted to searching for a missing document or backup stapler. When your space is clean and organized, that time can instead go into need-to-be-done tasks.

10. Try Cyclic Scheduling

What is it?

Similar to the Pomodoro Timer, cyclic scheduling requires that you delegate tasks to certain time periods. Many small business owners find that setting certain days of the week aside for specific tasks is most effective.

Why it works?

Assigning certain types of tasks to a particular day of the week keeps your brain organized and focused. If you only do accounting paperwork on Tuesdays, you can focus on inventory on Thursdays. This separation improves efficiency.

11. Stimulate Your Mind With Music

What should you do?

Turn on some tunes in your work space or office! From soothing piano tunes to upbeat instrumentals, stimulating music is key.

Why it works?

Music activates different parts of your brain that may not be functioning at as high of a rate otherwise. This enhanced activity can boost creativity, problem-solving, and, thus, productivity!

12. Fit Exercise Into Your Weekly Schedule

What needs to be done?

Exercise! From a daily walk to a weekly crossfit class, squeezing a workout into your weekly schedule will help you in the long term.

Why it works?

As you probably already know, exercise releases endorphins that help your brain stay happy, focused, and active. By exercising regularly, you will be able to stay better focused while working.

13. Seek Counseling

What should you do?

Find a local advisor or health coach to meet with bi-weekly or monthly. With them, share your work worries and habits that you believe are hurting your productivity.

Why it works?

Talking with someone about the issues you are having at work is a good way to relieve stress while finding a solution. Having an outside opinion on your problems and habits can give you a different perspective on how to improve in the future.

Just Do It!

You can sit here reading articles all day about how to be more productive, but that would be counter-productive! Instead, choose just three of these tips and implement them. If they don’t work, try a different set of tips.

Putting in the effort to be more productive is the first step to succeed in doing so. So, get to it!

Author Bio:

Eric Worral has owned and managed rentals for over 9 years. Currently, he works in marketing at www.RentPrep.com, a tenant screening service for landlords and property managers. He’s also the co-host of the “RentPrep for Landlords” podcast where he shares tips and insights on managing your rental properties.