How to Use Jira for Content Management and Best Features to Know

Content Curation

With the growing need to digitize operations at various levels, more and more business owners are resorting to evolving software. That also applies when it comes to content management, which, as per the modern trends, needs to align with the digital offshoots. One of the leading content management software today is Jira.

A lot of people, however, are still held back when software like Jira are introduced for innovating their business. It remains a question for many of these can help spur growth or improve efficiency in operations.That also applies with Jira test management tools.

But as studies show, yes, utilizing software like Jira can significantly positively impact a business. How then? In this article, we’ll show you some of the ways, especially about content management. That is a critical component for digital businesses and even those engaged in brick and mortar systems.

Before we discuss that in detail, let’s give you a briefing about what Jira is all about.

A Brief Overview of Jira

To put it into laymen’s context, Jira is a software that can be used for a variety of functions such as project management or content management. It started, however, as a means for tracking indicators and criteria by software developers. Today, it is offered in three different packages, namely:

  • Jira Core: It is the fundamental component of the Jira management platform.
  • Jira Software/; Has the ability to deliver the features of Jira Core but comes with an added Agile functionality.
  • Jira Service Desk: This package is targeted to IT professionals or other types of service-related tasks.

How to Use Jira for Content Management

Jira is one of the most favored platforms when it comes to content management, owing to a variety of features that put it to a more advantageous position. One good thing about it? It has a variety of existing templates for content management, which you can leverage when planning or executing your plan/strategy.

Upon choosing the template, Jira will develop a Kanban workflow revolving on every detail you need to start with, edit, and publish content for your system. Because this workflow functions via a drag-and-drop system for tasks, it’s easier for you and your collaborators to adjust or transfer assignments where they best fit.

Taking advantage of the template, you can make use of the given procedures. Otherwise, you can also render your modifications and customizations by doing away with some steps or adding such. In that way, you’ll ensure proper tracking of the work done.

One of the key advantages of Jira is its capacity to merge with popular CMS platforms such as Squarespace easily, and WordPress. That means you don’t have to deal with hustles and bustles when moving your content from one platform to the other while at the same time ensuring your business’ continuous publishing workflow. Because Jira is also fully customizable, you can make use of it to efficiently set up the statuses and other specific needs for content management.

Here is another point to note. You don’t have to start from scratch when applying for Jira. Do remember that there are already some people and businesses taking advantage of this platform for content management purposes. You can leverage your business as the breaking point towards optimizing Jira for managing your content.

What you also need to remember is that implementing Jira for content management goes through stages. Each stage will be tagged as the “Status.” How do we then call the result when each stage is completed, and the next stage follows? That’s referred to as “Transitions.”

With Jira, you are assured of resources so you can create the best-fit workflow chart for your content management plan or strategy.

Why Use Jira for Content Management

While there are other emerging and previously established platforms out there, here are some of the essential reasons why you should make use of Jira for content management. In short, these features make it stand up from the rest.

1. Project Roadmap

Jira is best known for this incredible feature about software and product development teams. Through this, you can generate a clear vision of the product you wish to develop. That includes the direction, timetable, lists of tasks to accomplish, and both the long and short term goals.

These roadmaps particularly help for the following:

  • Executives provide the outline of product development to the project proponents and collaborators while at the same time, tracking goals and metrics for the teams.
  • Development proponents geared to a framework that outlines the entire process for accomplishing a project.
  • Sales teams are looking to market new features and benefits to their customer base.

This roadmap lays the foundation of your project management or content management strategy in Jira. In other words, it serves as a work breakdown for proponents to work efficiently in the process and reorganize at any time.

2. Detailed Reporting

Although Jira provides comprehensive and accurate reports, these are easy and simple to understand and apply. Jira’s standard reporting system tackles almost every detail you could think of from a content or project management platform. That includes the following:

  • Developed vs. Completed tasks
  • Workloads of users
  • Task conclusion period
  • Time since concerns
  • Average age of concerns

Jira’s superb tracking system also taps Agile metrics and formats, including:

  • Tracking of the scrum board
  • Control charts
  • Cumulative flow charts
  • Sprint Report
  • Burndown Charts

Jira also features add-ons, which includes added reporting tools that you can integrate for more reporting capability options.

3. Time Tracking

Any executive or manager must analyze the time allocated to responsibilities and issues. That leads to better planning for future activities for the project life cycle. Good thing, Jira can deliver time tracking, which tracks different views and parameters such as:

  • Number of working hours per day
  • Number of working hours per week
  • Time formats: hours, days, weeks, months, etc.

4. Mobile Application

Although it plays a critical role in today’s increasingly mobile age, this feature is sometimes overlooked by various software users. Fortunately, Jira’s mobile application provides exceptional and helpful support for project executives who are dabbling with busy schedules and don’t have enough time to look at a desktop.

Using a mobile app, you can easily manage your backlogs and content, render edits, and receive important updates.

Jira’s mobile app also works well with iOS as well as Android phones and tablets. In that way, you don’t have to worry about missing out on essential matters.

About The Author:

Patrick Panuncillon has been helping online businesses boost their conversions and expand their profit margins. He specializes in SEO, and social media marketing. He also loves to dabble with the latest ecommerce trends and innovations.