How to Increase Content Output Efficiently

Content is king.

It’s a statement that is as true as much as it is a cliché.

Consumers are demanding more and more content from business of all sizes, to help them understand their products and services, to show their though leadership and to connect with them in search engines when they are at the discovery phase of the marketing funnel.

To get more leads through content marketing and search engine optimisation, organisations will need to develop more content than ever before. And it better be damn good if you want it to have even a chance or ranking in Google or being clicked on in a social media feed.

The problem with creating good content is that it takes time. Lots of time. So, it can be daunting for organisations looking to start creating content, especially in smaller businesses where budgets and resources are often tighter.

Even the best-intentioned teams with capacity to create content can get side-tracked by client work or other internal tasks that they deem as more important.

Setting goals, a solid workflow and getting all stakeholders on board are critical to the long-term success of your content creation.  This will help businesses of all sizes and internal marketing teams keep on track to hitting goals and keeping content campaigns withing within defined budgets.

Before You Start

“Failing to prepare, is preparing to fail”

~ David Beckham (probably…)

Ad hoc content creation will result in a flurry of activity early on, which slowly falls away as stakeholders do not remember why they began this journey in the first place and are unsure what the end goal is.

The process described here can be undertaken by organisations of any size. Whether you have a single person driving the strategy or a team of 10, it is a scalable process.

Define Your Goals

Why are you undertaking a content strategy in the first place? Who is going to read it, and what is its purpose? Are you looking to use it as the basis of an SEO campaign to increase rankings and drive leads through Google?  Is it for your current blog readers, or for referral prospects coming to your website to see what your business does and how they do it?

What are the end goals of the campaign in the long run and how will in contribute to your bottom line or lead generation? Are you trying to use content to improve SEO  for an online store to increase online sales, get users to take a free trial or leave an enquiry on an online form?

Whatever the goal (or combination of goals) is, get all stakeholders on board with this. All too often, content is created for content’s sake and resources are wasted on it’s production.

Identify Your Target Audience

When creating content, who are you creating it for?

Content should have valuable takeaways that speak to a specific need. Take the “Five W’s” approach to your content pieces.

DEFINE Target Audience
Who Who are we targeting, what are their roles or jobs, where do they work?
What What are their interests or pain points?
How How are we going to convey an interest/pain point fix (is it with information, research, statistics, with a guide, a downloadable document)?
Why Why are we creating this post? Why does your organisation want to have this content created?
When What frequency will content be created and when will it be released?

Take this post, it is aimed at business owners and marketers who are struggling to get their content creation off the ground in a meaningful way and are looking for advice on how to go about this.

When creating an overarching content plan, the answers to these questions can set the guiderails. The same approach can be taken to each individual piece of content created in the campaign, so that when the writer or creator sets out to complete the task, they understand the point of the piece is not just ‘content for content’s sake’.

Set Out Your Keywords

Even if you aren’t doing a deep dive into SEO, you can maximize the value of each content piece by aligning it with keywords on the off chance that you may appear in search results, or decide to undertake a campaign later on.

Identify what your ‘head terms are’ – which keywords, if you could rank at the top of page 1 of Google for, would drive the most value to your business in terms of leads, enquiries and sales.

Stemming off this, create a comprehensive list of the keywords that would be of interest to your target audience that feed into the head terms. These “longtail keywords’’ are the basis of you blog topics and can be used to generate a wealth of interesting topic ideas.

These longtail keyword blog topics are particularly important to ecommerce SEO – often product pages are limited to facts about the product itself and may not rank well off the back of that. So using content marketing to boost ecommerce rankings for head terms is necessary.

Head term

Blog topics

Digital marketing agency Melbourne 5 things you need to know before engaging a digital marketing agency
Re-thinking the digital agency model – lessons from the last 7 years.
Using SEO and PPC together for better digital marketing ROI
Buy Tennis Shoes Online Our favourite tennis shoes of 2020
What to consider before buying tennis shoes online.
Tennis shoe design – how buying the right shoe can improve your game and reduce injury

Example of blog topics based around longtail keywords

Undertake a Content Review

If your website has thin content that isn’t contributing to your business goals, or there is content that is irrelevant now that your organisation has developed then it’s time to take a knife to your website.

Content that has had low engagement (low organic traffic, doesn’t rank for any keywords, pages that haven’t had traffic at all in the last 6-12 months) are good candidates for removal, or consolidation into larger posts. Use Google Analytics to identify these pages and in a spreadsheet mark them for consolidation into a longer post, a re-work to make them up to date, or for removal.

More content isn’t necessarily better, so pruning the content can help your site align to your overall goals better by more clearly defining to readers and search engines the topics that your site covers.

Review the rest of your content, put them all into a spreadsheet and give those pieces similar treatment – mark them as pages to be updated slightly, re-written entirely or left as is.

Get stakeholders on board

Get all stakeholders on board. In some organisations that may be only a few people, but it could be an entire company.

Senior management by necessity will need to approve the workflow and strategy itself, but there are other stakeholders to consider. Buy in and enthusiasm from the creators of the content is necessary for their passion about their subject matter to come out and for them to prioritise its development in addition to their other tasks.

At times, subject matter experts (SMEs) who are not content creators’ day to day may:

  • Not like to write
  • Be uncomfortable putting down their opinion
  • Not understand why they are being asked to contribute
  • Understand how creation affects them

Short meetings with each subject matter expert being asked to contribute will enable the team overseeing the strategy to understand the creator’s concerns. This team should be prepared to assist the SME by accepting dot pointed content, explaining how good marketing means more and better work for all staff, and that they aren’t expected to be able to write like Ernest Hemmingway.

Developing Workflows

Be sure from the outset that workflows are in place and well documented and democratised. Adhering to a workflow, like and business process, will determine its long-term success and efficiency.

Once the groundwork has been done, setting the workflow is relatively straightforward. Consistency is key, it must be treated like a client project, <insert other business clichés here>.  A consistent approach with real deadlines will fit the process into your organisation just like any other you have.

Workflow for content creation.

  1. Research topics for blogs using keyword research tools like SEMRush or Answer the public. There are about 1 million (give or take) available online.
  2. Live and die by your editorial calendar. Add blog topics in based on your keyword research, as well as due dates and responsible stakeholders. The more content that is being produced, the easier it is for deadlines to be missed. Example of a content calendar is here.
  3. When time comes for a SME to start writing, the team overseeing content creation should set a meeting with them to discuss the topic, understand their proposed angle on the topics and address any of the concerns that they may have around creating content. This meeting is also a great time to get them invested and excited about the goals of the campaign and link it to their role.
  4. Follow up with the SME halfway through their allotted time to see if they have any roadblocks. Proactively reaching out with prompt them into action and ensure they are properly supported.
  5. After the SME or content creator has finished their draft assign your local wordsmith to edit the content for readability and tone of voice. Having an editor that didn’t create the content to review with a fresh set of eyes will pick up a number of mistakes.
  6. Before going live, the creator of the content should review it for accuracy – sometimes writers can make assumptions or take artistic license (accidentally, of course…) which may be factually inaccurate, especially if working off dot points when putting everything together. This last step catches any potential errors before going live.
  7. Publish to your website. Celebrate. One down, X number to go…

Wrapping Up

Content creation can be a daunting task. It’s a practically un-ending process that will take up time and resources. Getting all stakeholders aligned to the goals that your strategy is designed to achieve is the most critical part of the whole process.

Without buy-in, the best workflows in the word will not help you get the content that you need created on time and with the quality that content marketing demands. But if done correctly, with a streamlined plan then it can contribute monumentally to your organic traffic leads and customer satisfaction.

Author Bio:

Search Engine Optimisation pro, blogger, website marketing consultant and card game enthusiast. A serial entrepreneur, Kyle Douglas has been in digital for 7+ years, and now creates and grows internal SEO teams for digital transformation agencies.

Right Mix Marketing