Running a startup is no easy feat. Scores of tasks and activities need to be done every day, and without a system to help you stay on track, it’s easy to get lost in all the details.
Fortunately, different apps are in the market to help you get the job done.
Below are 20 of those apps:
When it comes to chat and video conferencing, Skype is so popular that it’s the brand name to beat. It’s easy to use and allows you to connect with employees, partners, and customers from around the world in real time.
The basic version is free, and group audio calls can host a maximum of 25 people. It offers low-cost rates for international mobile and landline calls. Skype for Business costs $2 per user per month and provides enterprise-grade security and capabilities.
A team productivity app, Slack is a free messaging tool that offers chat rooms, as well as direct messages and private group areas for employees. To ensure discussions are on point, public and private channels can be created for projects, teams, or topics.
All exchanges made within the application are searchable.
Paid plans with more features can be availed as well.
Periscope is a Twitter live-streaming service with carefully thought-out features that are useful for businesses. Aside from “exploring the world through someone else’s eyes,” which is Periscope’s tagline, business users can rely on Periscope for branding, product demos, tutorials, live events, live Q&A, announcements, and webinars.
Because videos can be broadcast live for free, Periscope can also be used to build and nurture customer relationships.
MailChimp is an email marketing tool that makes it easy to manage vast email lists and create newsletters that you can send out to subscribers. You can customize email templates, brand your emails, create marketing campaigns, view click and open reports, and more.
MailChimp offers both free and paid plans.
Tasks and to-do list management
Evernote is a note-taking app capable of syncing notes across all your devices – computers, phones, and tablets. You can clip images, recipes, or web pages from anywhere on the Internet, take notes during meetings, write down names, and jot down ideas that you can then share with friends and colleagues.
Evernote Basic is free. Paid plans are Plus, Premium, and Business.
Clear is a to-do and reminders application exclusively for iOS and Mac devices, including Apple Watch. Equipped with a clean, easily navigable user interface, it lets you create lists for just about any facet of your life. Reminders can be set, so you don’t forget your tasks and important deadlines.
With its gesture-based design, after completing any task, you can simply swipe if off the screen.
Alerts and notifications
Pushover is a cloud-based service that pushes notifications from different sources on your phone or tablet. Enter your Pushover email address or user key into your various apps, and all Pushover notifications are then forwarded to your registered device.
The app is free to try for seven days. After which, you will have to purchase a license that costs $4.99 for each platform to continue receiving notifications. Platforms supported are iOS, Android, and desktop.
8. My Minutes
My Minutes is your personal time management assistant for your iPhone. For maximum productivity, you can set time limits for different activity types, such as “update social media accounts” or “check email,” and the app will let you know when the time is up so you can move on to the next activity.
Aside from time budgeting, features it carries include motivational streaks, repeating tasks, editable goals, daily starters, and running notifications. My Minutes currently costs $2.99 on iTunes.
RescueTime is a time management tool that tracks the time you spend on websites and applications, giving you a better representation of where you’re spending your time each day. It then provides you with in-depth activity-based reports, so you can make the necessary changes to your habits and become more productive.
RescueTime Lite is free to use forever. For more features, including website blocking and offline tracking, RescueTime Premium costs $9 per month.
KanbanFlow is a web-based application that functions as a personal and team task manager. With a kanban board that lets you visualize how tasks flow from one stage to another, the app allows managers to assign tasks, set due dates for projects, and upload documents.
The goal of the app is to streamline task workflows and make communication between team members as simple and effective as possible.
The basic version is free. A premium version with additional features including revision history and file attachments is likewise available. It costs $5 per user per month.
A project management tool that’s perfect for startups, Asana allows teams to track their progress and move toward their intended results. Free for up to 15 members, the app is used by companies such as Uber, CBS Interactive, and United Way.
With Asana, you can assign responsibilities, monitor task progress, communicate with team members and more. Asana Premium can be availed for $8.33 per user per month. Discounts are offered to small teams and you can benefit from coupons and check reviews here.
Expensify is an expense tracking tool that allows users to keep track of their expenses when on business trips. You can link your credit and debit cards to the app, so whenever you use them, the charges automatically appear on the app’s reports.
You can also take photos of your receipts with your phone, and the app will file the information in the appropriate areas.
Expensify plans start at $5 per active user per month.
Shoeboxed is a receipt tracking tool that digitizes your business cards, receipts, and other paper clutter. It allows you to capture receipt images anywhere, anytime and stores them in a centralized location in the cloud. All stored data is fully searchable, organized, categorized, and available 24/7.
When traveling for business, Shoeboxed uses your phone’s native GPS for mileage tracking.
Shoeboxed subscription plans start at $9.95 per month.
14. Sunrise Calendar
Microsoft Corporation’s Sunrise Calendar is a free cross-platform calendar app that works well with Google Calendar, iCloud, and Exchange. It connects with third-party software like Evernote, Foursquare, Trello, TripIt, and Todoist.
It also keeps track of your social accounts so that, for example, if you receive an invitation to a Facebook event, you get notified in Sunrise as well.
15. When I Work
When I Work is an employee scheduling application that makes it easy to manage staff schedules. It’s perfect for field personnel and mobile employees as it carries mobile scheduling and time clock features via the native apps for iPhone and Android devices. In addition, it simplifies communication between employees and schedule administrators, helping to reduce absences.
Subscription to When I Work starts at $9 per month for up to five employees. A 30-day free trial is available.
Sales and customer management
16. Zoho CRM
Zoho CRM is a customer relationship management tool that provides users with a complete view of their sales cycle and pipeline. Features included in the app allow you to prioritize your tasks, be productive through process automation, track your activities, and communicate with leads, prospects, and clients through phone, chat, email, and social media straight from your CRM.
The app integrates with various business tools, including Google Apps.
A free account for up to 10 users is available, and the paid account with additional customer-centric features is priced at $50 per user per month.
17. Salesforce IQ
A CRM system that works across your various devices, Salesforce IQ tracks sales and customer management activities, so you’re always on top of every deal or opportunity. Data is automatically synced with inbound and outbound emails, smartphone calls, and your calendar. The tool can be customized to match your company’s unique sales process.
The Starter plan, which is ideal for startups, costs $25 per user per month if billed annually. Those needing more features can choose one from the higher tier plans that start at $65 per user per month.
18. Crazy Egg
Crazy Egg is an analytics and conversion optimization tool that shows you through heat maps where exactly on your website visitors are clicking, allowing you to optimize your site for better conversion and more revenues from sales.
Subscription starts at $99 per month. To check if it’s the app you need, you can test drive Crazy Egg for 30 days for free.
TripIt is a free trip planning application for users who travel a lot. Simply forward your flight, hotel, car rental, and other travel confirmation emails to TripIt, and the app then creates a master itinerary for you. This way, you always know what’s coming next.
The app even lets you conveniently store travel documents in one cloud-based location. For features not covered by the free plan, TripIt Pro costs $4.09 per month, if billed annually, and TripIt for Teams starts at $29 per month.
Used by approximately 400 million people worldwide, Dropbox is a cloud-based document management system that allows businesses and individuals to upload, share, and store files in the cloud. Among other things, it supports document versioning to ensure teams are all working on the most recent document versions.
Dropbox offers native apps for practically every mobile device out there (Android, iPhone, iPad, BlackBerry, Kindle Fire, and Windows), making it extremely beneficial to mobile employees and telecommuters.
If you need more than the 2 GB storage space allotted for a free subscription, Pro is priced at $9.99 per user per month, and Business costs $15 per user per month.
As they say, “a fool with a tool is still a fool.” On their own, the tools covered above won’t make your startup a success for you, but they will certainly help you along the journey. Use them well, and to your advantage.